Picture Sooke: Official Community Plan Review

Please be advised that the October 3, 2023 Committee of the Whole meeting to discuss the OCP has been postponed. A new date for the meeting has not yet been scheduled and will be posted on this page, once known.

At the July 10, 2023 Council meeting, Council received a report from staff for information in follow-up to the June 19, 2023 Committee of the Whole input session. The report responds to questions received during the input session while acknowledging that further follow-up is needed. Staff intends to conduct this follow-up throughout the summer. Read the full report here.

The next public meeting to continue the OCP conversation has been tentatively scheduled for October 3, 2023 at 7:00 p.m.

Many thanks to the approximate 200 attendees at the June 19th, 2023 Committee of the Whole Meeting. Your active involvement and participation in the Official Community Plan (OCP) development are appreciated. Please stay informed on the OCP and its development as we continue through phase four and this revision stage to progress toward adoption by following this page or subscribing to our electric mailing list if you have not already done so.

On June 19, 2023, Council resolved:
THAT Council direct staff to review the input received at the June 19, 2023 input session and report back to Council on potential amendments at the July 10, 2023 Regular Council Meeting.

The agenda for the Committee of the Whole meeting to discuss the Official Community Plan (OCP) is available here.

Doors will open at 12:45 p.m. on Monday, June 19th, 2023. The meeting will begin at 1 p.m.

In addition to providing correspondence on the agenda item received through this period of consultation, thus far, the agenda package also includes a staff report to inform this consultation further. The report provides clarifying information received and responds to misinformation circulating.

An OCP Advisory Committee, comprised of citizen members and a Council representative, began work to revise the OCP in Fall 2020. On March 7, 2022 Council received a staff report and the document transitioned from the work of the Committee to the work of Council. Since March 2022, changes made to the draft OCP are:

• Section 3.14 Comprehensive Development additional direction. Replace the second bullet from “consent” to “consult.” (March 28, 2022 Regular Council Meeting)
• Whiffin Spit land use designation of Community Residential be replaced with Rural Residential. Include a Neighbourhood Area Plan boundary (similar to section 3.15 Billings/Kaltasin Neighbourhood Area Plan). (March 28, 2022 Regular Council Meeting )
• Development Permit Area guidelines for the foreshore area, replace “30 m” with “15 m”. (March 28, 2022 Regular Council Meeting )
• Lot 6, Plan VIP26066 (West Ridge Trails) land use designation of Rural Residential is replaced with Community Residential. (March 28, 2022 Regular Council Meeting )
• Change Figure 7 OCP Land Use Designation for Lot 1, Section 121, Sooke District, Plan EPP22372, from Rural Residential to Comprehensive Development. (September 8, 2022 Regular Council Meeting )

A timeline summary of this period is captured below:

The District of Sooke’s Official Community Plan (OCP) is approaching the final stages of development and we want to hear from you!

More than 2,000 persons have participated in updating Sooke’s OCP over the last two(+) years and as Council works towards adoption of this critical long-range planning document that guides decision-making, they are seeking to refine and clarify some aspects so that the plan most effectively supports the community’s vision:

Sooke is a small town with a big heart. It is a vibrant net-zero emissions community, cradled in the stunning beauty and vitality of the ocean and forest.

This conversation, where specific feedback is received as we work together to finalize the OCP, is the one we’re looking to have on June 19^th.

On June 19, 2023 at 1 pm a Committee of the Whole meeting will be held for:

• Interested partners to provide specific input on OCP Bylaw No. 800 (2022);
• District of Sooke Council to hear from partners about what works and where there are concerns with OCP Bylaw No. 800 (2022) to help realize the community’s vision; and
• District staff to respond to questions and seek further clarification from partners as the plan is revised before a new public hearing is held.

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HOW TO PARTICIPATE

Presentations Welcome

• Those attending the June 19, 2023 meeting will have the opportunity to make a 5-minute presentation (one 5-minute presentation per speaker).
• Those wishing to make a presentation must provide their presentation slides to Corporate Services by email at corp@sooke.ca no later than noon on Wednesday, June 14, 2023.
• Please reserve your presentation by contacting Corporate Services directly.

Provide Written Correspondence

• Email Corporate Services at corp@sooke.ca or deliver written correspondence to: District of Sooke Municipal Hall, Attn: Corporate Services, 2205 Otter Point Road, Sooke BC V9Z 1J2
• Written correspondence received by noon on Friday, June 16, 2023 will be included in a supplemental agenda package posted at sooke.ca/meetings by 4:30pm (on June 16^th).
• Correspondence received after this deadline and before June 19, 2023 will be provided to staff.

Additional Information

• The June 19, 2023 meeting will be live-streamed on the District’s YouTube channel for those unable to attend in person and those wishing to view the recording at a later date.
• Information received through this period (now until June 19, 2023) will be used to inform updates to the OCP before a new public hearing is held later this year.

At the March 20, 2023 Council meeting,the Director of Planning and Development presented a report about the status of the Official Community Plan (OCP) review, and next-step options available to Council.

Council's discussion included:

• The process required to reignite the OCP review.
• Additional information about the OCP has been received by the District and Council since the OCP's public hearing.
• The OCP document could be reorganized to enhance clarity.
• There are no resources currently allocated to making substantial changes to the document. However, the goal is to produce a document that will not need amendments in the future.

Decision - carried unanimously:

• THAT the Committee of the Whole recommend Council direct staff to bring a report back to the April 11, 2023, Regular Council meeting regarding a proposed schedule for adoption of the OCP, including legal advice on next steps that includes scheduling a Committee of the Whole meeting with an invite extended to local and regional builders, developers and stakeholders.

Staff have sought a legal opinion regarding the next steps for Council consideration of the Official Community Plan, and will present this information including a decision-tree on the next steps at the April 11, 2023 Council meeting.

Staff are seeking direction from Council regarding the next steps for the Official Community Plan (OCP) review which was paused on September 27, 2022 until after the October 15, 2022 general local election. This discussion will take place on Monday, March 20, 2023 Committee of the Whole meeting, scheduled for 1pm at Sooke Municipal Hall, Council Chambers.

Resources:

• Meeting agenda
• Meeting live stream link
• Meeting information page
• Subscribe to receive meeting notifications/agendas

At the September 8, 2022, Special Council meeting, the District of Sooke Council gave Second Reading to the Official Community Plan (OCP) Bylaw No. 800. A Public Hearing has been scheduled for Tuesday, September 27, 2022, at 7:00 p.m.

To participate in the public hearing, you can:

1. Provide a written submission before 12:00 p.m. on Tuesday, September 27th.
   1. Email – send your submission to Corporate Services at corp@sooke.ca.
   2. Mail – address your submission to Corporate Services, Municipal Hall, 2205 Otter Point Road, Sooke BC V9Z 1J2.
   3. In-person – place your submission, addressed to Corporate Services, in the drop-box located at the main entrance of Municipal Hall at any time before the submission deadline or delivered to reception during office hours, Monday to Friday 8:30 a.m. to 4:30 p.m.
2. Address Council during the hearing, in person.
   1. The Hearing will take place in Council Chambers at District of Sooke Municipal Hall starting at 7:00 p.m. on Tuesday, September 27, 2022. Overflow space is available, if needed, in the adjacent Fire Services Lounge.
   2. Doors will open at 6:30 p.m. for those wishing to attend the Public Hearing. Persons wishing to speak, may sign up on arrival and throughout the Hearing.
   3. While speakers are not restricted to speaking duration, (speaker) limitations to assist with equity and fairness of all who wish to speak and avoid redundancy may be made at the call of the Chair.

Note: Written submissions must be received by 12:00 p.m. on Wednesday, September 21^st to be included in the Agenda Package. Items received after this time and before 12:00 p.m. on Tuesday, September 27^th will be included in the Supplemental Agenda Package.

Documents:

• Understanding an Official Community Plan
• OCP Bylaw, No. 800, 2022 (given Second Reading)

On September 8, 2022 Council may consider Second Reading of OCP Bylaw. No. 800, 2022.

See the agenda, including the updated Bylaw being considered here >>

Please note that following Council Procedure Bylaw No. 728, 2019, public input is not permitted at this meeting as this bylaw will have its own opportunity for public input at the public hearing (date to be determined).

The September 8th, 2022 meeting will begin at 5:00 p.m. Attend in person to listen at Municipal Hall, Council Chamber or watch/listen online.

The Public Hearing can be scheduled if OCP Bylaw, No. 800, 2022 is given Second Reading.

Previous Council Action

On April 11, 2022 Council gave 1st Reading of the draft OCP Bylaw No. 800. The following actions have taken place since 1st Reading was granted:

• April 12, 2022 - Referral letters were sent to relevant jurisdictions and outside agencies for review and comments;
• April 12, 2022 - The Regional Context Statement was forwarded to the CRD Board for consideration;
• April 12-May 13, 2022 - submission period for the public to make comment on Bylaw no. 800;
• May 7, 2022 - OCP Open House held at the Sooke Community Hall;
• May 16, 2022 - Committee of the Whole workshop for chapter review of Bylaw No. 800
• May 18, 2022 - The CRD Planning and Protective Services Committee considered Sooke's Regional Context Statement favourably and forwarded it to the CRD Board for consideration on June 8, 2022;
• June 8, 2022 - The CRD Board accepted Sooke's Regional Context Statement;
• June 15, 2022 - Committee of the Whole workshop for chapter review of Bylaw No. 800;
• July 19, 2022 - Committee of the Whole workshop for chapter review of Bylaw No. 800;
• July 20, 2022-August 31, 2022 - Revisions compiled for consideration at 2nd Reading.